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The Gathering of Quilters Guild Bylaws
(Revised March 2006)
Click here to download a PDF version of
these bylaws.
ARTICLE I Name
The name of the
organization shall be “The Gathering of Quilters Guild”.
ARTICLE II Purposes
The purposes of
this organization are:
1.
To promote the development and art of quilting.
2.
To educate interested persons in all aspects of quilting.
ARTICLE III Membership
Section 1.
Membership shall be by submission of name, address, and payment of required
dues.
Section 2.
Membership dues shall be set by the Full Board but shall be contingent upon
approval of the general membership by majority vote.
Section 3. The
membership year shall be September 1 through August 31.
a.
Members in good standing shall receive a reduced rate workshop fee.
b.
Members have voting privileges.
c.
Members shall be provided a copy of the by-laws.
ARTICLE IV Officers
Section 1. Elected
officers of the organization shall be President, Vice President, Secretary and
Treasurer. They may serve a maximum of 2 consecutive terms in any one office.
Elected officers of The Gathering of Quilters Guild shall be trustees.
Trustees shall act as trustees only on those matters submitted to them as
trustees by the members. The trustees shall have no other authority to act on
behalf of the corporation.
Section 2. The
term of office shall be from close of the May election through the election the
following year and shall be elected annually during the organization’s general
membership meeting which is held in
May.
President
Duties
b) preside at all meetings of the Executive Board, Full Board, general
meetings of the organization, and any special meeting
b) appoint committee heads
c) co-sign with the Treasurer checks in excess of two hundred ($200.00)
dollars
d) co-sign with the Secretary all contracts approved by the Executive Board
e) serve as an ex-officio member of all committees except that of the
nominating committee
f)
call special meetings when necessary.
Vice President
Duties
a)
When necessary due to absence or other reason perform the duties of the
president
b)
Introduce speaker
c)
Assist the program committee when required.
Secretary
Duties
a)
record the minutes of all board and general membership meetings
b)
co-sign with the president all contracts approved by the Executive Board- have a
record of members in good standing.
c)
submit minutes of board & general meetings to newsletter editor for publication.
Treasurer
Duties
a)
keep a full and accurate account of all receipts and expenditures
b)
make a verbal financial report at each board meeting and a written report for
publication in the newsletter following the board meeting
c)
make disbursements for non-budgeted funding requests up to
two hundred
($200.00) dollars as approved by a quorum of the Executive Board
d)
make the organization’s financial records available for inspection to the Audit
Committee between May and July of each year
e)
compile a projected budget from figures submitted by committee chairs for
approval by the board & general membership in September each year.
ARTICLE V Executive Board
Section 1. The
Executive Board shall consist of the organization’s President, Vice-President,
Secretary, and Treasurer.
Section 2. The
Executive Board may handle the regular business of the organization and shall
submit recommendations to the membership for consideration.
Section 3.
Executive Board meetings will be held when necessary and shall be called by the
President.
Section 4. A
quorum for conducting the business of the Executive Board not be fewer than
three (3) members.
ARTICLE VI Full Board
Section 1. The Full
Board shall consist of the Executive Board and all Committee Chairpersons.
Section 2. The Full
Board shall meet periodically at meetings called by the President of the
organization. The Full Board shall meet no fewer than four (4) times each year.
ARTICLE VII Removal from Office
Section 1. Any
organization officer, both elected or appointed, who does not faithfully fulfill
the responsibilities of the office or otherwise comply with the requirements of
the organization may be removed from the office by a majority vote of the Full
Board and shall be given written notice of such removal.
Article VIII Committees
Section 1. The
Executive Board may create standing committees as deemed necessary to carry on
the work of the organization.
Section 2.
Committee Chairpersons shall be appointed by the President of the organization.
Section 3. An
individual may serve no more than five (5) consecutive years as chairperson of
the same committee.
Section 4. A
Committee Chairperson shall keep a record of the committee’s duties and expenses
to be passed on to succeeding chairpersons.
Section 5. Submit
proposed budget to Treasurer by August 1st.
Section 6. An Audit
Committee is mandatory and will consist of a minimum of two (2) persons.
ARTICLE IX General Meetings
Section 1. There
shall be a minimum of five (5) general meetings scheduled during the year:
September, November, January, March, and May. Provisions shall be made for
inclement weather as needed. Advance notice of the meetings shall be made to
the membership by either newsletter or postcard.
Section 2. A quorum
for conducting business at a regular of additional meeting of the membership
shall be not fewer than one-third of the membership. In order for a resolution
to pass, it must carry by a simple majority of members present.
ARTICLE X Elections
Section 1.
Elections shall be conducted during the May general meeting.
Section 2. The
Nominating Committee, having met prior to the May meeting, shall there present a
slate of candidates for elected offices. Nominations from the floor will also
be accepted.
Section 3. Notice
of the annual meeting (for the election of officers) shall be sent to all
members not fewer than ten (10) days before the date of the annual meeting.
Section 4. The
election shall be conducted by the nominating committee. Voting shall be by
ballot of the membership present. If there is only one nominee for the office,
voting may be by voice vote.
Section 5.
Transition of administration- There shall be a meeting of the outgoing and newly
installed Executive Board following installation. It should include outgoing
and incoming officers for the purpose of turning over files, job descriptions
and discussing continuing business.
Section 6. Each
outgoing board member must turn over existing monies and records to incoming
officers.
ARTICLE XI Office Vacancies and Special Elections
Section 1.
Vacancies in an office will be filled by special election following the next
meeting of the Executive Board. Candidates will be presented by the nominating
committee. Nominations may also be made from the floor and voting shall be by
ballot of the membership. If there is only one nominee for the office, voting
may be by voice vote.
ARTICLE XII Funds
Section 1. Each
year monetary donations may be made to the beneficiary(ies) recommended by the
Full Board and chosen by majority vote of general membership present. Donations
are aimed at furthering the art of quilting and/or the enrichment of the
community in the geographical area encompassed by the members.
ARTICLE XIII Amendments
Section 1. These
by-laws may be amended or revised by a two-third vote of those members present.
Copies of the proposed amendments/revisions shall be given to members in writing
no less then two (2) weeks prior to the meeting in which the vote will be taken.
Section 2.
Amendments or revisions will become effective upon approval.
ARTICLE XIV Dissolution
Section 1. In the
event of dissolution of The Gathering of Quilters Guild, the remaining assets
after the satisfaction of all obligations, shall be distributed at the
discretion of the Executive Board, but such distribution shall be limited to the
furtherance of education relating to and/or the preservation of the art of
quilting.
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