The Gathering of Quilters Guild Bylaws
(Revised March 2006)
Click here to download a PDF version of these bylaws.
ARTICLE I Name
The name of the organization shall be “The Gathering of Quilters Guild”.
ARTICLE II Purposes
The purposes of this organization are:
1. To promote the development and art of quilting.
2. To educate interested persons in all aspects of quilting.
ARTICLE III Membership
Section 1. Membership shall be by submission of name, address, and
payment of required dues.
Section 2. Membership dues shall be set by the Full Board but shall be
contingent upon approval of the general membership by majority vote.
Section 3. The membership year shall be September 1 through August 31.
a. Members in good standing shall receive a reduced rate workshop fee.
b. Members have voting privileges.
c. Members shall be provided a copy of the by-laws.
ARTICLE IV Officers
Section 1. Elected officers of the organization shall be President,
Vice President, Secretary and Treasurer. They may serve a maximum of 2
consecutive terms in any one office. Elected officers of The Gathering
of Quilters Guild shall be trustees. Trustees shall act as trustees only
on those matters submitted to them as trustees by the members. The
trustees shall have no other authority to act on behalf of the
corporation.
Section 2. The term of office shall be from close of the May election
through the election the following year and shall be elected annually
during the organization’s general membership meeting which is held in
May.
President Duties
b) preside at all meetings of the Executive Board, Full Board, general
meetings of the organization, and any special meeting
b) appoint committee heads
c) co-sign with the Treasurer checks in excess of two hundred ($200.00)
dollars
d) co-sign with the Secretary all contracts approved by the Executive
Board
e) serve as an ex-officio member of all committees except that of the
nominating committee
f) call special meetings when necessary.
Vice President Duties
a) When necessary due to absence or other reason perform the duties of
the president
b) Introduce speaker
c) Assist the program committee when required.
Secretary Duties
a) record the minutes of all board and general membership meetings
b) co-sign with the president all contracts approved by the Executive
Board- have a record of members in good standing.
c) submit minutes of board & general meetings to newsletter editor for
publication.
Treasurer Duties
a) keep a full and accurate account of all receipts and expenditures
b) make a verbal financial report at each board meeting and a written
report for publication in the newsletter following the board meeting
c) make disbursements for non-budgeted funding requests up to two
hundred ($200.00) dollars as approved by a quorum of the Executive Board
d) make the organization’s financial records available for inspection to
the Audit Committee between May and July of each year
e) compile a projected budget from figures submitted by committee chairs
for approval by the board & general membership in September each year.
ARTICLE V Executive Board
Section 1. The Executive Board shall consist of the organization’s
President, Vice-President, Secretary, and Treasurer.
Section 2. The Executive Board may handle the regular business of the
organization and shall submit recommendations to the membership for
consideration.
Section 3. Executive Board meetings will be held when necessary and
shall be called by the President.
Section 4. A quorum for conducting the business of the Executive Board
not be fewer than three (3) members.
ARTICLE VI Full Board
Section 1. The Full Board shall consist of the Executive Board and
all Committee Chairpersons.
Section 2. The Full Board shall meet periodically at meetings called by
the President of the organization. The Full Board shall meet no fewer
than four (4) times each year.
ARTICLE VII Removal from Office
Section 1. Any organization officer, both elected or appointed, who does not faithfully fulfill the responsibilities of the office or otherwise comply with the requirements of the organization may be removed from the office by a majority vote of the Full Board and shall be given written notice of such removal.
Article VIII Committees
Section 1. The Executive Board may create standing committees as
deemed necessary to carry on the work of the organization.
Section 2. Committee Chairpersons shall be appointed by the President of
the organization.
Section 3. An individual may serve no more than five (5) consecutive
years as chairperson of the same committee.
Section 4. A Committee Chairperson shall keep a record of the
committee’s duties and expenses to be passed on to succeeding
chairpersons.
Section 5. Submit proposed budget to Treasurer by August 1st.
Section 6. An Audit Committee is mandatory and will consist of a minimum
of two (2) persons.
ARTICLE IX General Meetings
Section 1. There shall be a minimum of five (5) general meetings
scheduled during the year: September, November, January, March, and May.
Provisions shall be made for inclement weather as needed. Advance notice
of the meetings shall be made to the membership by either newsletter or
postcard.
Section 2. A quorum for conducting business at a regular of additional
meeting of the membership shall be not fewer than one-third of the
membership. In order for a resolution to pass, it must carry by a simple
majority of members present.
ARTICLE X Elections
Section 1. Elections shall be conducted during the May general
meeting.
Section 2. The Nominating Committee, having met prior to the May
meeting, shall there present a slate of candidates for elected offices.
Nominations from the floor will also be accepted.
Section 3. Notice of the annual meeting (for the election of officers)
shall be sent to all members not fewer than ten (10) days before the
date of the annual meeting.
Section 4. The election shall be conducted by the nominating committee.
Voting shall be by ballot of the membership present. If there is only
one nominee for the office, voting may be by voice vote.
Section 5. Transition of administration- There shall be a meeting of the
outgoing and newly installed Executive Board following installation. It
should include outgoing and incoming officers for the purpose of turning
over files, job descriptions and discussing continuing business.
Section 6. Each outgoing board member must turn over existing monies and
records to incoming officers.
ARTICLE XI Office Vacancies and Special
Elections
Section 1. Vacancies in an office will be filled by special election
following the next meeting of the Executive Board. Candidates will be
presented by the nominating committee. Nominations may also be made from
the floor and voting shall be by ballot of the membership. If there is
only one nominee for the office, voting may be by voice vote.
ARTICLE XII Funds
Section 1. Each year monetary donations may be made to the beneficiary(ies) recommended by the Full Board and chosen by majority vote of general membership present. Donations are aimed at furthering the art of quilting and/or the enrichment of the community in the geographical area encompassed by the members.
ARTICLE XIII Amendments
Section 1. These by-laws may be amended or revised by a two-third
vote of those members present. Copies of the proposed
amendments/revisions shall be given to members in writing no less then
two (2) weeks prior to the meeting in which the vote will be taken.
Section 2. Amendments or revisions will become effective upon approval.
ARTICLE XIV Dissolution
Section 1. In the event of dissolution of The Gathering of Quilters
Guild, the remaining assets after the satisfaction of all obligations,
shall be distributed at the discretion of the Executive Board, but such
distribution shall be limited to the furtherance of education relating
to and/or the preservation of the art of quilting.